At Metzger Search & Selection Ltd we take matters such as protecting the confidentiality of our candidates, clients and suppliers seriously, and with this in mind we adhere to the following Privacy Statement which complies with the Data Protection Act 2018 (the ‘2018 Act’) and the EU General Data Protection Regulation (‘GDPR’).
Data Protection Principles
Personal data must be processed in accordance with six ‘Data Protection Principles.’ It must:
- be processed fairly, lawfully and transparently;
- be collected and processed only for specified, explicit and legitimate purposes;
- be adequate, relevant and limited to what is necessary for the purposes for which it is processed;
- be accurate and kept up to date. Any inaccurate data must be deleted or rectified without delay;
- not be kept for longer than is necessary for the purposes for which it is processed; and
- be processed securely.
We are accountable for these principles and must be able to show that we are compliant.
Metzger Search & Selection Ltd (Company Registration Number 02972530 and Information Commissioner’s Office ‘ICO’ Registration Number Z7583094), Address: Metzger Search & Selection Ltd, 14th Floor, 33 Cavendish Square, London, W1G 0PW www.metzger.co.uk. Should you have any queries about this Privacy Statement or wish to exercise any of the rights mentioned in it please contact email@example.com
What kind of personal data do we collect?
To enable Metzger Search & Selection Ltd to provide relevant employment opportunities, we collect and process certain information about you that will support you in finding new career opportunities.
- Date of Birth
- Contact details
- Marital status
- Right to work in the UK - passport/identity card/birth certificate
- Education details
- Employment details
- Referee details
- Work permit details (information in relation to your immigration status and right to work)
- Criminal conviction details (if required)
- Disability-related information
- Details about your current benefits/salary arrangements
- Information your referees choose to tell us
If you are a client of Metzger Search & Selection Ltd, we need to collect and use information about you, or individuals at your organisation, in the course of providing you services such as: finding the correct candidate for your organisation.
If you are a supplier of Metzger Search & Selection Ltd we will need to collect certain information on our suppliers to ensure that our operations run smoothly, such as contact details of relevant individuals at your organisation so that we can communicate with you and bank details so that we can pay for the services you provide.
How do we collect your data?
Directly from you; - This is information you provide while searching for a new recruitment opportunity
- Applying for jobs through a job site
- Emailing your CV to the Metzger Search & Selection team
- Being interviewed by a Metzger Search & Selection Consultant or a third party acting on our behalf
Through other publicly available sources such as:
- Facebook & Twitter
- Company web sites and other social media platforms
- Delegate lists
- Association lists
- Membership lists
Through third party sources:
By reference or word of mouth. For example, you may be recommended by a friend, a former colleague or a present/former employer.
Directly from you:
- Where you contact us by telephone /email
- Where we contact you through business development activities
Directly from you:
- Where you contact us by telephone /email
- Where we contact you through procurement activities
How do we use your personal data?
Metzger Search & Selection Ltd will use your personal data where we have a legitimate interest.
All the data we collect and process from you will only be used in relation to our recruitment activities. This is to support candidates in their search to find a new role/employment and to comply with contract agreements with clients.
We use certain personal data to determine which candidates might be worth approaching for a particular role. This is necessary for our legitimate interests as a recruitment company.
Who do we share your personal data with?
- Metzger Search & Selection clients to introduce candidates to them.
- Third parties who perform functions on behalf of Metzger Search & Selection Ltd, and who also provide services to us, such as executive research consultants, IT consultants carrying out maintenance and development work on our IT systems, referencing, criminal reference checking services, psychometric evaluations or skills tests, accountants and lawyers). These third parties comply with similar and equally stringent undertakings of privacy and confidentiality
How long do we keep your data for?
- If we have not had contact with you (or, where appropriate, the company you are working for or with) for a period of three years, we will delete your personal data from our systems unless we believe in good faith that the law or other regulation requires us to preserve it (for example, because of our obligations to tax authorities or in connection with any anticipated litigation).
How will we contact you?
We may contact you by phone, email, text or social media. If you prefer a particular contact means over another, please just let us know.
Under the GDPR and the Data Protection Act 2018 (DPA 2018) you have a number of rights with regard to your personal data.
Please contact us at firstname.lastname@example.org should you require more detail/wish to exercise your rights.
- The right to information about what personal data we process, how and on what basis as set out in this Privacy Statement.
- The right to access your own personal data by way of a subject access request. Identification will be requested for security.
- The right to correct any inaccuracies in your personal data.
- The right to request that we erase your personal data, however this would only be where we were not entitled under the law to process it or it is no longer necessary to process it for the purpose it was collected.
- The right to object to data processing where we are relying on a legitimate interest to do so and you think that your rights and interests outweigh our own and you wish us to stop.
- The right to object if we process your personal data for the purposes of direct marketing.
- The right to receive a copy of your personal data and to transfer your personal data to another data controller. We will not charge for this and will in most cases aim to do this within one month.
- With some exceptions, the right not to be subjected to automated decision-making. Metzger do not carry out automated decision making and profiling
- In most situations, the right to be notified of a significant data security breach concerning your personal data.
- In most situations we will not rely on your consent as a lawful ground to process your data. If we do however request your consent to the processing of your personal data for a specific purpose, you have the right not to consent or to withdraw your consent later.
- We want to make sure that your personal information is accurate and up to date. Please contact us to correct or remove information you think is inaccurate or out of date.
We have robust measures in place to minimise and prevent data breaches from taking place. Should a breach of personal data occur (whether in respect of you or someone else) then we will keep notes and evidence of that breach. We will also contact you. If the breach is likely to result in a risk to the rights and freedoms of individuals, then we will also notify the Information Commissioner’s Office within 72 hours.
Subject Access Request (SAR)
You have the right to access information we are processing and obtain information about how we process it.
Any such request must be made in writing and a copy of the information will be sent to you no later than one month from when we received your request unless the request is complex or numerous in which case the period in which we must respond can be extended by a further two months.
There is no fee for making a SAR. However, if your request is manifestly unfounded or excessive we may charge a reasonable administrative fee or refuse to respond to your request.
Requests should be sent to email@example.com or in writing to Metzger Search & Selection Ltd, 14th Floor, 33 Cavendish Square, London, W1G 0PW. Please note that where the request is received via email, security checks will be conducted prior to release of any information.
Our legal basis for processing your data
We will collect and process your personal data (which may include sensitive personal data) for the purposes of finding you a new role/employment. The legal basis we rely upon to offer you these services are:
- Legitimate Interests - Under data protection law there are some circumstances where we may rely on a legitimate interest to process your personal data. We can do this if we have a genuine and legitimate reason and we are not harming your rights and interests and we feel the following activities allow us to provide a more efficient and bespoke service;
- In order for us to continue providing services to candidates and clients we need to process your data for internal administration
- We consider it reasonable to expect that if you’ve posted your information and CV on a job board or professional site, you are happy for us to collect and/or use your data to offer our services to you.
- We introduce candidates to clients and therefore the sharing of data, with your consent, is an essential part of this process in helping you secure the job you want.
- We have our own obligations under the law and therefore may share your data in relation to tax collection, crime detection or litigation cases.
- We store supplier data to enable the receipt of services from you as well as financial details to pay you for your services.
- As a referee, we use your personal data in order to contact you for a reference.
Transferring your personal information outside the European Economic Area
We occasionally transfer personal information out of the EEA where we are working with clients who have a business presence outside of the EEA. In these circumstances we would only transfer your personal information, with your consent, to clients who comply with similar and equally stringent undertaking of privacy and confidentiality.
What are cookies?
All Cookies used by us and on this site are used in accordance with current Cookie Law.
Before Cookies are placed on your computer or device, you will be shown a pop- up requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of this site may not function fully or as intended.
Certain features of our website depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings, but please be aware that this site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
Third party cookies
Our website uses Google Analytics services. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling us to better understand how this site is used. This, in turn, enables us to improve our website and the services offered through it. You do not have to allow us to use these Cookies, however whilst our use of them does not pose any risk to your privacy or your safe use of this site, it does enable us to continually improve this site, making it a better and more useful experience for you. For more information on Google Analytics cookies, see the official Google Analytics page
In addition to the controls that we provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third-party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
You can choose to delete Cookies on your computer or device at any time, however, you may lose any information that enables you to access this site more quickly and efficiently including, but not limited to, login and personalisation settings.
It is recommended that you keep your internet browser and operating system up- to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
Changes to our Privacy Statement
Metzger Search & Selection Ltd reserves the right to amend this Privacy Statement as we deem necessary or as may be required to by law. Such modifications shall be effective immediately upon posting on our website.
If you wish to make a complaint about how your personal data is being processed please email firstname.lastname@example.org or alternatively telephone our office on 02078462569. You have the right to complain to the Information Commissioner. You can do this by contacting the Information Commissioner’s Office directly. Full contact details including a helpline number can be found on the Information Commissioner’s Office website (www.ico.org.uk). This website has further information on your rights and our obligations.
Identification will also be requested for security.